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TMS Invoicing Administrator

TMS Invoicing Administrator

Sugar Land, TX
   |   August 07 2017


The TMS Invoicing Administrator is responsible for the management and approval of TMS carrier invoices to allow for timely payment of carriers as well as maintaining accurate finical accruals.



– Review all TMS invoices for appropriate documentation and approval prior to payment

– Process tender matching invoices

– Prioritize invoices according to TMS billing requirement of invoicing within 96 hrs. of move completion and payment terms

– Match invoices to checks, obtain internal approvals with correct information such as Cost Center, point of Origin / Destination, gating times are aligned with TMS gating times, assessorial & detention is accurate to the movement.

– Reconcile carrier statements, research and correct discrepancies

– Reject incorrect invoices back to carrier with comments on corrective action

– Ensure timely reconciliation by assisting the distribution team in researching and completing required transactions

– Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

– Assist in month end closing

– Assist the Freight Pay in coaching LCT technicians on incorrect transportation requests

– All other duties assigned by Supervisors


Education & Experience:

– Associate’s degree or equivalent with 2 years accounts payable experience OR High School Degree or equivalent with accounts payable experience

– Computer Knowledge: MS Excel, MS PowerPoint and other MS Office programs


Key Behavioral Factors:

– Adaptability, strong communication skills (verbal & written), organizational effectiveness, proven team work skills, demonstrated initiative